Tips and Tricks

Five Tips on How to Keep Your Data Safe

data encryption

In 2016, make sure your business and personal data is kept safe from potential hackers and autobots, by following these five essential tips:

Use a Password Protected System

password protected

Using a password protected system can ensure that your business data is kept safe. Regularly changing your password can deflect potential hackers from accessing your companies’ data. Try not to use the same password for every log in as when it is guessed by an autobot or human hacker, they will be able to access all of your business information and even emails. By utilising a range of passwords with a mixture of capitals, lowercase letters, symbols and numeric icons, you can strengthen the security of your data. A range of services are available to provide password security for your business team, and interchangeably lets staff log in through asking an ever changing rotation of relevant questions.

Control your Users Access Level

If you have a range of staff working in different positions, you should be thinking about restricting staff in one area from accessing data in an unrelated one (unless they are required to access that information for work purposes). Data accessed on a need to know basis, can provide safeguards for your confidential information and business security. User Access Levels can be configured through using a system administration account to set up your staff with separate user accounts. These in turn can be created in a hierarchy, with senior staff only allowed to access data which is relevant at a higher level in your business.

Encrypt Your Data

data encryption

Before sending confidential or personal business information via email or another digital method, you should be encrypting your data through using encryption software and passwords. Even the basic Bit locker option available on any standard laptop or computer can provide minimal security for your digital data. Encryption allows the package to be null and void if it fell into the wrong hands, protecting your business.

Don’t Click on suspicious Emails or Websites

Through listing companies rules, which include banning the access of suspicious emails, downloading content from unknown sources and blocking websites, can prevent outsiders from infecting your business systems with viruses, malware and stealing your data.

Use a Professional Business Connectivity Service

Lets say your website has crashed, disappeared, isn’t working, or has been hacked for some reason. What would you do? Always have a plan B. Make sure your company data is backed up in a safe and secure place, such as on a backup server with a service you can trust. Additionally using a business connectivity service which is invaluable with its quick and efficient call out staff is a winner in anyone’s book.